Water Board Minutes 8/17/04                   

The meeting was called to order by Bob Sird at 7:10 P.M.  Water Board Commissioners present were Bob Sird and Chris Hanrahan.   Larry Pomainville was absent.  Also present were Mike Balch, Peggy Flory and Helen McKinlay. 

Minutes

The minutes of 7/20/04 were reviewed, discussed and approved. 

U.S. Route 7 Upgrade

B. Sird shared financial concerns of the Water Board for the cost of replacing water mains at the time of the Route 7 upgrade.  P. Flory advised no State monetary assistance has been included to be available to Towns for replacement of water and sewer lines as part of the State construction money for this project.  P. Flory will report back to the Water Board on what “free money” and loans are available to assist with the water line replacement.  P. Flory will also research if Pittsford may be able to lower the contribution percentage for the project, comparable to Brandon’s 5% contribution.

EXECUTIVE SESSION

In accordance with 1VSA 312(b) where premature general public knowledge would clearly place the Municipality or person involved at a substantial disadvantage, the Board unanimously agreed to go into executive session for Legal/Contracts at 7:15 P.M.  M. Balch, P. Flory and H. McKinlay were invited to stay. The Water Board came out of executive session at 7:45 P.M.  No action was taken.

Mutual Aid Agreement with the Town of Brandon

M. Balch reviewed a draft mutual aid agreement for reciprocal services between Pittsford and Brandon Water Departments.  B. Sird made a motion and C. Hanrahan seconded the motion to proceed with the mutual aid plan with the Town of Brandon.  The motion unanimously passed.  The Water Board noted this plan does not need to be exclusive with Brandon and other towns may be brought on in the future if necessary.

Bruce Babcock - FY 2005 Work Plan

The Water Board reviewed a draft work plan proposal as presented by M. Balch. 

• Improvement of the water collection box security with fences and gates as needed has been designated a Pittsford Water priority.  Fencing costs and the approved work plan will be part of the next budgeting process. 
• Fire hydrant replacement will be taken off the list for this current year.  Fire hydrant replacement will be planned in conjunction with the Route 7 upgrade.  B. Babcock to report back to the Water Board with a list of any other fire hydrants outside of the Rt. 7 upgrade scope in critical need of replacement.  Plans at this time are to include line replacement on a segment of Plains Road and Elm Street at the time of the Rt. 7 upgrade. 
• The first priority for the Florence Water is documentation and financing for an additional water tank.  M. Balch will develop an RFP to move forward on this project. 
• M. Balch and B. Babcock will meet with T. Nesbitt of Dufresne-Henry to review meter replacement options.  M. Balch and B. Babcock will make a recommendation to the Water Board based on vendors, meter availability and cost at the next meeting.  A minimum supply of meters similar to those presently in use will be purchased for use at new construction sites and meter repair as needed.  Further development is required as to the number of meters scheduled for replacement on an annual basis and if the project will be contracted out. 

The Water Board approved plans to hire a college student next summer to assist B. Babcock from June through August. 

The Water Board requested M. Balch recommend to the Select Board the replacement of B. Babcock’s truck.  This truck needs a fuel pump replacement and diagnostic testing for any other existing problems.  The truck is a 1998 Chevy 350 with approximately 90,000 miles and has been used for plowing. 

M. Balch will write an RFP to locate reliable engineering for water projects.  Services will be reviewed for the disciplines required for proposed water projects with a blanket agreement stating scope of work to be performed and an hourly rate.

With no further business, the meeting adjourned at 8:35 P.M.

Respectfully submitted:

                     ABSENT

Back to Town of Pittsford Home Page