Water Board Minutes 6/15/04                 

The meeting was called to order by Bob Sird at 7:12 P.M.  Water Board Commissioners present were Bob Sird, Chris Hanrahan and Larry Pomainville.  Also present were Mike Balch, Bruce Babcock and Helen McKinlay.

Minutes

The minutes of 5/18/04 were reviewed, discussed and approved. 

Orders

The orders of 5/18/04 were reviewed, discussed and approved.

Financial Report

Pittsford and Florence financial reports were reviewed and discussed.  The Water Board requested detail reports of contracts and legal expenses which are over budget.  End of year reports will be presented at the next meeting.

Consumer Confidence Reports

Draft copies of the Pittsford and Florence Consumer Confidence Reports were distributed for review.  The Water Board approved and signed the reports.  A copy will be printed in the newspaper and copies distributed to all water users prior to July 1^st.  

Route 7 Highway Upgrade

M. Balch gave the Water Board an update with the latest time lines projected for the Route 7 upgrade.  Section 3 (Depot Hill Road to Route 7 North) and Section 5 (Brandon) are scheduled as the first segments with proposed dates of 2007 to 2008 for start up.  Section 1 (Rutland Town to Pittsford Mobil Station) is slated as the next segment projected to begin in 2009.  Segment 6 (Brandon Village) is projected for 2011.  Segment 2 (Pittsford Village from Mobil Station to Depot Hill Road) is the most problem ridden segment and is projected for 2012.

Dufresne – Henry Field Survey

A letter from Tom Nesbitt of Dufresne – Henry was reviewed for detail required to complete the Four Seasons field survey for an additional $1500.00.  Quality issues from past Dufresne-Henry projects were discussed.  C. Hanrahan made a motion to have Dufresne-Henry continue and finish the Four Season project design.  B. Sird seconded the motion.  The motion passed 2 to 1 with L. Pomainville opposed.

Four Seasons Right of Way Update

P. Kulig has been unable to date to get the right of way approval from Thelma Rosoff.  P. Kulig has attempted to contact Mrs. Rosoff’s daughter to move this forward.

Fencing/Security

B. Babcock presented fencing information.  The Water Board will go to bid for 6 foot fencing without barbed wire with mid grade posts.  Areas to be fenced were discussed.  B. Babcock and M. Balch to prepare bid package requiring site visit to the collection box, Sand Spring, Florence reservoir and Florence pump station. 

Fencing of the Chittenden springs was discussed.  B. Babcock to meet with Dave Parker to work out the final details regarding ordering of fencing.  The fencing will be completed prior to August 1^st.

Quotes for security alarms were reviewed and discussed.  C. Hanrahan moved to accept the quotes from Howard’s Fire Control and install the security systems at the Pittsford Reservoir and the Florence Pump House.  L. Pomainville seconded the motion.  The motion passed unanimously. 

Florence Sanitary Survey

Copies of the Florence Sanitary Survey were distributed and discussed.  Follow up items and deadlines were discussed.

Water Department Goals

The Water Department Goals of April 14, 2004 were discussed.  The list consists mostly of required capital improvements but does not include the day to day operations.  Day to day operation is covered in the O & M Manual.  The Water Board goals will be integrated with the Select Board and Town Manager’s list of goals currently being prepared for FY05.  B. Babcock and M. Balch will work on a work plan for B. Babcock with projects for the Water Department, Sewer Department and Highway Department and bring back to both the Water and Sewer Boards for final approval.

Public Works, Major Project, Development Process

M. Balch explained the new Public Works, Major Project, Development Process to the Water Board.  The time allotments for the process to work were discussed.  The Water Board feels this process will be very helpful. 

Mitchell Permit

Mitchell Tees and Signs water hook up permit was discussed.  The State has required the original drawing to stand as is which requires a 1 ½“ line from the curb stop to the old building.  B. Babcock has worked with Terry Mitchell on how the water line will be installed.  B. Babcock has inspected the piping and materials and verified the proper materials have been purchased.  The Water Board approved the permit.

Water Bills

B. Babcock will begin reading water meters this week.  Bills will be sent out by July 9^th.

Water Leak

A water leak has been reported at the Clarence Greeno residence.  B. Babcock has investigated and determined the repair is not Town responsibility.  A letter will be sent to C. Greeno to have the water leak repaired.

With no further business, the meeting adjourned at 8:55 P.M.

Respectfully submitted:

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