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Town of Pittsford
Select Board Minutes 7/7/04
DRAFT
Thomas “Hank” Pelkey
opened the meeting at 6:30 P.M. The
Board members present were: Thomas “Hank” Pelkey, Larry Pomainville, Dave
Markowski (6:45), Allen Hitchcock and Joseph Gagnon.
Also present were Michael Balch, Mike Warfle, Lema Carter, Tom Hooker,
Butch Shaw, Roy Newton and Paula Bizon Recording Secretary.
MINUTES
The Board minutes of
6/23/04 were reviewed, discussed and approved.
ORDERS
The orders of 7/7/04 were
reviewed, discussed and approved.
TOWN MANAGER’S REPORT
- M. Balch
informed the Board that he had submitted the necessary changes to payroll due to
contractual requirements.
- M. Balch
informed that Board that Keith’s Fuels have been sold.
M. Balch has called and requested the balance on account.
He was informed once the balance is determined it can be left until fall
or a refund check can be requested.
- M. Balch
has called Verizon. A representative from Verizon stated that a right of way is
not needed since the proposed improvements are not in conflict.
The Mobil credit card
application has been submitted.
A copy of the Waste Water
Treatment Plant evaluation report has been sent to all necessary personnel.
Naomi Hatch informed M. Balch that there is a balance of contingency
funds that can be used toward items that have not been requested previously.
M. Balch furnished the
Board with a copy of the wording to make the land use ordinance allow civil
enforcement for their information.
The VLCT Town Fair is
scheduled in Barre on Sept 29th ad 30th.
Once a Town representative is designated that person will need to be
appointed in order to vote for Town on the various items at the VLCT Annual
Meeting.
M. Balch informed the Board
on the two bids that have been received for the Transfer Station compactor.
The Board reviewed the bids. The
Town Manager will issue a Purchase Order. The Board discussed the issue of trash
being dumped at the transfer station without payment.
M. Balch informed the Board that there is a statute in place that if a
name is located within the trash the resident can be charged the appropriate
fines. The Board asked the Town
Manager to include information about the statute in the up coming newsletter.
PUBLIC COMMENT
Fire Department Federal
Grant
Tom Hooker and Butch Shaw
addressed the Board on the grant funding received through a Homeland Security
Grant. T. Hooker is now requesting
the Board’s approval to place the order for the specified Homeland Security
items. M. Balch informed the Board
that there might be a need for an exception to the Town’s bidding policy prior
to placing the order. The Board asked if there is any benefit or funding to be
saved by going through the bidding system.
T. Hooker said no, that the cost of the items are preset.
A. Hitchcock moved and J. Gagnon seconded a motion to make an exception
to the Town’s policy on the bidding system as it pertains to the Homeland
Security items. L.
Pomainville abstained from the vote. The
vote was 4 in favor, 1 abstained. The
motion passed. T. Hooker informed
the Board that there is another grant outstanding and he will keep the Board
posted on the details. The Board
asked T. Hooker the status of the old emergency vehicle.
T. Hooker stated that the vehicle has not been sold as yet and when it
does get sold, he is requesting that the funding be placed back into the truck
depreciation fund. H. Pelkey moved
and L. Pomainville seconded a motion to transfer the anticipated $2,000 back
into the truck depreciation fund once the vehicle is sold.
The vote was 4:1. A.
Hitchcock voted no. The motion
passed. The Board recessed for five minutes, 7:00 –7:05 P.M. to
view the new emergency vehicle. T.
Hooker and B. Shaw departed at 7:11 P.M.
Police Statistics
R. Newton addressed the
Board on the recent police statistics. He
noticed that the numbers are up on juvenile crimes and accidents.
He asked whether or not the State Police are assisting in local
enforcement. R. Newton also asked if these statistics are a particular
concern that the Town needs to address. M.
Warfle stated that the juvenile crimes are being addressed and the vehicles
accidents are weather related. He
also stated that the State Police have been involved in assisting the Town.
M. Balch informed the Board
that the outside collection box is now up in front of the Municipal buildings.
The Board recessed from the
Selectboard meeting and went into Sewer Board at 7:30 P.M.
The Board reconvened as Selectboard at 7:35 P.M.
OLD BUSINESS
Bowman property
M. Warfle informed the
Board on the status of the Bowman property and the clean up efforts that have
been made. M. Warfle stated that there is a definite improvement, but it is not
perfect. The Board asked whether or
not the scrap metal has been cleaned up. M.
Warfle stated that there is some metal still on the property.
The Board asked about the status of the cats on the property.
M. Warfle stated that he hasn’t received as many complaints on the cats
as before. The Board asked if there
has been a significant improvement. M.
Warfle stated that there has been an improvement.
M. Warfle asked the Board
for their approval to destroy drug paraphernalia that are left from adjudicated
cases. He stated with the Board’s
approval, E. Potter and he will dispose of the paraphernalia down at the
transfer station. The Board was in
consensus to destroy the items. M.
Warfle departed at 7:20 P.M.
M. Balch requested the
Board place the Emergency Management Plan discussion on next meetings agenda.
The Board was in consensus to table the discussion until the July 28th
meeting.
D. Markowski moved and L.
Pomainville seconded the motion to appoint Sullivan & Powers to do the
Town’s audit for FY2003. Unanimously passed.
A. Hitchcock informed the
Board that a resident had called to inform him that the Town had run out of
flags that are placed on veterans graves. She
has requested to have the Town order the flags.
A. Hitchcock stated that he would pay for the flags if the Town does not.
The flags have been ordered and the Town will pay for them.
NEW BUSINESS
Computer Network Upgrade
M. Balch asked the Board
for their approval to complete the computer network upgrade using the same
vendor and the same terms and prices as the original plans. He stated that by using the same vendor the service would be
more consistent. D. Markowski moved
and A. Hitchcock seconded the motion to complete the computer network upgrade
using the same vendor. Unanimously
approved.
Notification Procedure
M. Balch presented a
notification procedure that he could use between meetings to expedite Town
matters with the Select Board. He
explained that through the use of e-mail, he could request the Selectboard’s
input and decisions on various matters without waiting until the next meeting.
However, if at any time, one Selectman requests that the item needs
further discussion, it will be placed on the next meeting agenda.
Any items approved through this procedure would be ratified at the next
scheduled meeting. The Board was in consensus on the procedure.
EXECUTIVE SESSION
In accordance with 1VSA
312(b) where premature general public knowledge would clearly place the
Municipality or person involved at a substantial disadvantage, the Board
unanimously agreed to go into executive session to discuss a litigation issue at
7:39 P.M. Michael Balch was invited
to stay. All others were excused.
The Board came out of executive session at 8:20 P.M.
Without any further
business, the Board adjourned at 8:23 P.M.
Respectfully submitted:
Thomas
“Hank” Pelkey, Chair
Larry
Pomainville, Vice-Chair
Dave
Markowski, Selectman
W.
Joseph Gagnon, Selectman
Allan Hitchcock, Selectman
Paula
Bizon, Recording Secretary
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