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Town of Pittsford
Select Board Minutes 1/5/05
DRAFT
Thomas “Hank” Pelkey opened the meeting at
6:30 PM. Select Board members
present were: Thomas “Hank”
Pelkey, Larry Pomainville, and Joe Gagnon.
A. Hitchcock arrived at 7:20 P.M. David
Markowski was absent. Also present
were: Fred Duplessie, Mike
Balch and Helen McKinlay. Tom
Carrara arrived at 6:51 P.M
MINUTES
The corrected minutes of December 8, 2004 were
reviewed, discussed and approved. The
Special Meeting minutes of the Budget FY06 Public Presentation meeting were
reviewed, discussed and approved. The
minutes of the December 22, 2004 meeting were reviewed, discussed and approved.
ORDERS
The orders of January 5, 2005 were reviewed,
discussed and approved
TOWN
MANAGER’S REPORT
- The
Craig Pelkey/Laurie Perry dog invoice has been paid.
- The
Fire Hill Road bid date may be extended 10 days to January 22, 2005.
A question of merit has been received and is currently being
researched for an answer. The question and answer will then be sent out to all
interested parties who were in attendance at the pre-bid conference.
Two new parties have contacted the office and are requesting a site
walk of the project and will be allowed to participate in the bid process.
- The
agreement with the Rutland County Sheriff’s Department has been completed.
The Sheriff’s Department has begun having an officer and car on duty in
Pittsford.
- The
de-obligation of the USDA Sewer Fund grant reimbursement is being worked on
and we have received information to get the $39, 227.94.
We will follow through on the reimbursement and have been asked to
use up the remaining $75,000 as soon as possible.
Naomi Hatch will be sending information to H. McKinlay.
The remaining $75,000 should be for items within the original scope.
We need to supply a list of those items required for the work
addressing the Sewer Plant deficiencies.
A letter will then be drafted to USDA to request these items be
included in the grant.
- M.
Balch is working on the Town warning. Act
60 requires the Town to make up the school portion of assessed property tax,
which would have been raised on exempted properties.
Historically prior to Act 60 the Town didn’t have to worry about
the school portion. Statutes only waive the municipal portion of the tax.
Assessments for tax-exempt properties are already in place.
Churches and schools are exempt by statute.
The Town Warning will list the properties for exemption from both
municipal and educational funding.
- A
copy of a resolution from the Town of Brandon was in the Board packets for
review and discussion. H.
Pelkey recommended M. Balch draft a similar resolution to be signed
by the Select Board stating Pittsford is in favor of the proposed U.S. Route 7 upgrade.
- The
false alarm policy has not been addressed yet.
- Pittsford
is considered to be a receiving Town for Act 68. FY 2005 has a positive funding in the amount of
$1,942,531.
- The
draft policy for water and sewer connections has been completed.
- We
have two vendors for welding supplies. The second vendor was added due to
better prices on certain items.
- Research
of the payroll deductions that didn’t correspond with the orders found the
employee in question had three separate deductions totaling the amount in
question.
- Simons
Operations reply letter regarding arrangements for non-Pittsford computer
input was sent out in the Board packets for review.
The Board has approved M. Balch to reply on problems that have
occurred with the computer.
PUBLIC COMMENT
There were no public comments this evening.
The Select Board recessed as the Select Board and
convened as the Sewer Board at 6:54 P.M. The
Select Board reconvened at 6:57 P.M.
OLD
BUSINESS
M. Balch asked the Board if the FY Draft figures
from Executive session were ready for the public at this time.
The numbers are not complete for publication at this time.
M. Balch will prepare articles for the warning with the amounts to be
raised by taxes and show the amount to be spent.
M. Balch to prepare notes that will show how this budget if approved
compares to the last budget. The
warning will be available prior to next meeting.
NEW
BUSINESS
H.
Pelkey acknowledged for the record a thank you note from all of the Town
employees for the Christmas gift cards.
H. Pelkey read a thank you letter from Steven
McCarthy. Mr. McCarthy wished to
thank the Fire Dept. for responding to a call at his residence on Christmas day.
Historical Society Request
H. Pelkey read a request from the Pittsford
Historical Society for an additional $2500 appropriation to be approved and
added to the warning. L.
Pomainville made a motion to add the Pittsford Historical Society request for
additional funding to the Town Warning. J.
Gagnon seconded the motion. The
motion passed unanimously.
A. Hitchcock arrived at 7:20 P.M
Sullivan & Powers, Fred Duplessie re: FY03/04
CPA Audit Review
Fred Duplessie reviewed the audit findings and
management letter with the Select Board.
In terms of format the report appears the same as prior years. One major change in reporting now is the required GASB34
accounting. The Town has not yet
complied with GASB34 and a decision has been made based on priorities to wait
another full year to comply with GASB34. Sullivan
& Powers was unable to give the Town a clean opinion based on the GASB34
non-compliance. He also discussed
the auditors concerns with segregation of duties; and the Town’s treatment of
VMERS and IRS 457 plan contributions. The General Fund did end with a deficit of
$5,630. F. Duplessie noted the
audit went very well and smooth and noted the cooperation received from the Town
staff throughout the audit. F.
Duplessie departed at 8:00 P.M. The
full audit will be on the website for review.
EXECUTIVE SESSION
In accordance with 1VSA 312(b) where premature
general public knowledge would clearly place the Municipality or person involved
at a substantial disadvantage, the Board unanimously agreed to go into executive
session for Personnel/Contracts at 7:57 P.M.
M. Balch was invited to
stay. All others were excused.
The Board came out of executive session at 8:18 P.M.
The Board took no action at this time.
With no further business, the meeting adjourned
at 8:20 P.M.
Respectfully submitted:
Thomas “Hank” Pelkey, Chair
Larry Pomainville, Vice-Chair
Dave Markowski, Selectman -
ABSENT
W. Joseph Gagnon, Selectman
Allen
Hitchcock, Selectman
Helen
McKinlay, Recording Secretary
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