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PITTSFORD
RECREATION DEPARTMENT Meeting was
called to order by Rob Ketcham 7:02pm. Members of the Recreation Committee who
were present include Scott Kirby, Mark Poljacik, and Kathy Shortsleeves. Recreation
Director Randy Adams was also present. Recreation
Committee member Kelly Carter was not present. ADMINISTRATIVE DUTIES The minutes of
September 7, 2004 were read and accepted. Mark Poljacik made the motion to
accept the minutes as read. Scott Kirby
seconded the motion. The motion passed unanimously. RECREATION DIRECTOR’S REPORT The Recreation
Committee read the Recreation Director’s Report. OLD BUSINESS 2004/2005 Work Plan Mr. Adams discussed the 2004/2005 Work Plan in further detail and what he presented to the Board of Selectmen. Mr. Adams reported that his presentation went great and was approved by the Selectmen. Mr. Adams felt that this “work plan” certainly made the Selectboard more aware of most of the programs the Recreation Department sponsors, while at the same time it laid out for the Selectboard exactly what the Recreation Department does on the day-to-day basis. Recreation
Committee Vacancies Mr. Adams
reported that the Town has received a “Letter of Interest” to fill one of
the two vacancies on the Recreation Committee. Mr. Adams stated that pending
approvable he will invite the candidate to the next Recreation Committee meeting
on Wednesday, November
3. The deadline for this round of Recreation Committee “Letters of
Interest” is Friday, October 29, 2004. NEW BUSINESS Capital
Project Budget Mr. Adams
informed the Committee about the FY 2006 Capital Project Budget that he has been
asked to prepare by the Town Manager, Michael Balch. This budget is to include
items that will cost more than $5000.00, and have useful life of five years or
more. Each department can list up to five items, over the next five years, but
listings must Capital
Project Budget cont. include: a) the
prioritization among the agencies other items; b) the estimated cost; c) the
required or desired timing for the item; and d) the justification for the
proposed expenditure. Mr. Adams went on to discuss the list of “wants &
needs” of the Recreation Department and not to many fell into this Capital
Project category. One item that Mr. Adams did bring up, that did meet the
requirements, was replacing the garden tractor at the Recreation Area with a
larger, heavier duty tractor equipped with a front-end bucket and rear end
hydraulic capabilities. Mr. Adams presented a list of “possible uses” that
Joe Pomykala, Maintenance Supervisor at the Recreation Area had come up with for
this type of equipment. At the end of the tractor discussion Mr. Adams made sure
to explain a bit more about how Capital Project Budget worked. He noted to the
members that items can be added year to year when dealing with this budget and
if something unforeseen happens and we need to budget a particular item or
project we can. Mr. Adams also reminded the Recreation Committee that just
because we place something in the budget it doesn’t automatically mean we’ll
be able purchase it. It still needs to be approved by the Selectmen, and finally
voted on by the voters of this town. FY
2006 Recreation Budget Mr. Adams handed
out a copy of his first DRAFT of the FY 2006 Recreation Department Budget to the
Recreation Committee. He discussed each revenue and expense line item
individually being sure to note any and all changes. The biggest proposed change
the Recreation Director made was to expand the Summer Day Camp from a four week
program to a six week program. He handed out a finical break down of the 2004
Summer Camp to illustrate that the camp does operate in the black, and how he
expects it to do the same as a six week deal. Mr. Adams stated that it was the
many conversations with parents over the last couple of years inquiring why we
couldn’t operate two more weeks a summer that provoked him to look into
expanding program. He feels that the camp participant numbers speak for
themselves, in 2003 camp averaged 29 kids (we only take 30) a week, and in 2004
we averaged 28 campers per week and therefore he expects more of the same if he
is able to add two additional weeks to the program. With no further
business to discuss, Scott Kirby made the motion to adjourn the meeting. Kathy
Shortsleeves seconded the motion. The motion passed unanimously. The meeting
adjourned at 8:10pm. Respectfully
submitted, ___________________________________
______________________________ Randy Adams,
Recording Secretary
Rob Ketcham, Chairman NEXT MEETING IS SCHEDULED FOR: WEDNESDAY,
nOVEMBER 3, 2004 at the MUNICIPAL OFFICES |
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